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Regulatory Conditions Section F

This table relates the Ofqual Conditions of Recognition (Section F) to the Policy and Procedures of The Learning Machine Ltd, and records the review dates when the conditions were last checked for compliance. The procedure is for each condition to be independently checked by a Director.

Links

 

Part 1 The awarding organisation

Go to A. Governance

Go to B. The awarding organisation and Ofqual

Go to C. Third parties

Part 2 The regulated ​qualification

​Go to D. General requirements for regulated qualifications

Go to E. Design and development of qualifications

​Go to F. Providing qualifications to purchasers

Go to G. Setting and delivering  the assessment

Go to H. From marking to issuing results

Go to I. Appeals and certificates

​Go to J. Interpretation and definitions

Conditions

Reference to TLM Policy and Procedures Date reviewed

F. Providing qualifications to purchasers

Condition F1 Information on fees and features of a qualification

Making fee information available 

F1.1 Where an awarding organisation produces a list of standard fees for the qualifications which it makes available and for any associated services, it must ensure that the list is accessible to potential purchasers, at least by means of –
(a) making the list available on the internet, in particular by means of a hyperlink to it that is placed on the Register, or
(b) providing potential purchasers with a copy of the list.
Fees 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F1.2 Where an awarding organisation does not produce such a list, it must, on request, provide to a potential purchaser –
(a) information as to its fees for those qualifications and services, or
(b) if it is not possible to determine those fees exactly, a statement of the method by which its fees are calculated or a reasonably detailed estimate of the price that he or she would have to pay.
Fees 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F1.3 An awarding organisation must ensure that in each case it has in place pricing structures that would be clear to the reasonable purchaser. Fees 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F1.4 Where an awarding organisation provides or makes available any information as to its fees or the method by which they are calculated, it must at the same time provide or make available information as to the main features of the qualifications and associated services to which the fees relate, unless this is already clear from the context. Fees 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

Making fee information available to satisfy the planning requirements of purchasers 

F1.5 Where an awarding organisation provides or makes available any information as to its fees or the method by which they are calculated, it must take all reasonable steps to do so sufficiently far in advance of the time at which the qualifications to which those fees relate will be made available to Learners as to satisfy the reasonable planning requirements of potential purchasers.
Fees 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F1.6 Where such information cannot be provided or made available to this timescale, the awarding organisation must instead provide or make available to potential purchasers information that is sufficient to give a reasonable indication of its likely fees, together with a clear statement to make potential purchasers aware that this information is only indicative.
Fees 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

Condition F2 Packaging qualifications with other products or services
F2.1 Where an awarding organisation makes available a qualification both in a package with other products or services and separately from those other products or services, it must inform purchasers prior to the time of purchase that the qualification may be purchased separately or in a package.
Additions 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

30/6/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F2.2 An awarding organisation must not make available a qualification in a package together with other products or services unless it also makes available that qualification without other products or services, except where it –
(a) from time to time seeks comments from purchasers on whether the packaging of the qualification with the particular products or services is appropriate, and
(b) reasonably concludes that continuing to make available the package is appropriate.
4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

30/6/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

Condition F3 Invoicing
F3.1 An awarding organisation must –
(a) ensure that its invoices in relation to the provision of qualifications are issued in a timely manner, and
(b) provide a breakdown of its fees to a reasonable level of detail following a request from a purchaser.
Invoicing 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F3.2 An awarding organisation must establish, maintain, publish and comply with a written policy on invoicing. Invoicing 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

F3.3 The policy must specify the processes to be followed by the awarding organisation in relation to the issue, payment and retention of invoices and the content of invoices. Invoicing 4th October 2011 (IL)

12/03/2012 (SE)

​15/04/2013 (IL)

07/05/2014 (IL)

14/04/15 (SE)

4/9/16 (JK)

5/8/17 (JK)

16/1/18

07/08/18 (PT)

Go to G. Setting and Delivering the Assessment